Video Conferences

Video Conferences is a licensed add-on for your Client and is currently considered an Early Preview release.

This section will help you manage your Video Conferences rooms.  If no users are assigned, the Video Conference rooms will be global and all your end-users will be able to see them

Click on the Video Conferences menu Option

This section will show the list of available Video Conference rooms.

We can execute six actions to the list of Video Conference rooms.

• Add a Video Room
• Edit a Video Room
• Delete a Video Room
• Launch a Video Room as an Administrator
• Launch a Video Room as a Guest.
• Search for a Video Room

 

Adding a Video Room

Click on the ‘Add a Video Room’ button.

The following screen will appear. 

General (tab)

General

• Name – This is the name of the Video Room we are creating. No special characters or spaces are allowed.
• Profile – Select a recording profile – (Default Recording Off or  Default Recording On). This option will allow us record the Video Room.
• Expire On – This is the expiration date of the Video Conference Room. Please use the calendar to select the appropriate date.

Telephony

• Extension – Associate an extension to the Video Room. We can either enter the extension number in the text field or click on Available Extensions. If we click on ‘Available Extensions’, a list with the extensions we can assign to the Video Room will appear.
• Caller ID Name – Set the Caller ID Name.
• Caller Id Number – Set the Caller ID Number.

Share Screen Options – here we can allow either the Admin or the Guest or both to perform a screen share during the conference.

• Enabled For Admin
• Enabled For Guests

Recording Options – here we can allow either the Admin or the Guest or both to start recording the audio and video of the session during the conference.

• Enabled For Admin
• Enabled For Guests

Call Prompt (to reach a video conference from the phone like an IVR)

Room Number – local extension number to reach the video conference room

Room PIN – optional PIN to lock access to the video conference room

Users (tab)

• We can give access to the Video Conference room to users, selecting them as administrators or regular users.
• If we type the name of a user in the text box, the users that match the entered text will appear in the Available Section.
• From here we can select the user or users we want to assign the Video Room, and move them with the arrows to the ‘Selected’ section.

Once all the required parameters are set, we need to click on the ‘Save’ button.

Once the Video Conference room is added, it will appear in the list of video conferences available.

If we select any Video Conference we can Edit it (this will display the settings of the Video Conference), Delete it, Launch it or Search for it.

Editing a Video Conference

Simply click on the Edit a Video Room button and the main configuration screen will appear allowing you to modify the pertinent options.

Deleting a Video Conference

Just click on the Delete a Video Room Button.

After this, a message will appear asking you to confirm the deletion of the Video Conference Room.

Launching a Video Conference.

Clicking on the ‘Launch (admin)’ or ‘Launch’ button will open a new navigation tab on your Web Browser allowing you enter the Video Conference room as an Administrator or as a guest and test it.